Managed
Hall to coverage
- Hall booking and F&B with the hotel's events team
- Layout, backdrop, screen and sound
- F&B planned by plate count
- The full media layer
InvestmentVenue, F&B and production quoted separately on your brief
See what is includedPress conference venues · Kolkata
Press Conference at Hyatt Regency Kolkata
Hyatt Regency Kolkata, in Salt Lake Sector III close to Sector V, lists ten event spaces, from a 16-seat boardroom to the 610 sq m Regency Ballroom, which divides into three sections of about 200 sq m, each seating 220 theatre style. It is a natural venue for technology and business announcements on the Salt Lake side of the city. Indian PR Distribution (IPRD)® can run the whole press conference here, or only the media.
- Location
- Salt Lake Sector IIIclose to Sector V; about 11 km to the airport
- Main hall
- Regency Ballroom610 sq m, divides into 3
- Capacity
- 220 theatreper ballroom section; 660 combined
- Smaller rooms
- Sapphire, Topaz60 theatre each, 120 combined
- AV
- Control roomin the Regency Ballroom
- Parking
- Freevalet and self parking
Hall details from Hyatt's Hyatt Regency Kolkata meetings and hotel pages, checked November 2026. Venue hire and F&B by plate count quoted on your brief, separately from IPRD's media work.
Two ways to run it
Managed or media-only.
Media-only
You book the hall, we bring the press
- Media list, invitation and follow-up calls
- Media desk and press kits on the day
- Media desk push after
- Coverage report
InvestmentModular, quoted on your brief
See what is includedAmplify
Beyond the room
- Guaranteed Bengali coverage
- National wires: ANI, PTI, IANS
- Photography and video
InvestmentQuoted on your brief
See what is includedWhy Hyatt Regency Kolkata works for a press conference
Salt Lake and Sector V are where many of Kolkata's technology, IT services and business-services companies work. A press conference at Hyatt Regency keeps the spokesperson close to the office, and gives reporters on the technology and business beats a well-known address.
The room choice is unusually flexible. Sapphire and Topaz seat 60 each, theatre style, and open into one room for 120, which is the right scale for a business press conference with a focused list. A Regency Ballroom section takes 220, enough for a launch with partners and guests, and the full ballroom 660.
Parking is free, with valet and self parking, and the ballroom has its own AV control room. The trade-off is distance from the central desks and the Press Club, so we time the start to give reporters the journey. Our Salt Lake and Sector V guide covers the wider area.
Halls
Published halls and capacities.
| Space | Area | Theatre | Classroom | Banquet | Reception |
|---|---|---|---|---|---|
| Regency Ballroom | 610 sq m | 660 | 340 | 400 | 800 |
| Regency Ballroom 1 | 200 sq m | 220 | 110 | 130 | 200 |
| Regency Ballroom 2 | 210 sq m | 220 | 110 | 130 | 200 |
| Regency Ballroom 3 | 200 sq m | 220 | 110 | 130 | 200 |
| Sapphire | 67.6 sq m | 60 | 30 | 40 | 90 |
| Topaz | 70.6 sq m | 60 | 30 | 40 | 90 |
| Sapphire and Topaz | 138.2 sq m | 120 | 60 | 70 | 180 |
| Guchhi | 204 sq m | 70 | 160 | ||
| Boardroom | 52.5 sq m | 16 boardroom |
Figures as published by Hyatt; a blank means no figure is listed. The ballroom's anteroom can serve as a breakout, useful for one-to-one interviews.
Which room for which press conference
Size the room to the realistic turnout.
| Your press conference | Room we would look at first | Why |
|---|---|---|
| A results or strategy briefing for business reporters | Boardroom or Sapphire | A table for 16, or 60 theatre style, for detailed questions |
| A technology announcement with 30 to 60 media | Sapphire and Topaz combined | 120 theatre leaves space for cameras and a demo table |
| A launch with partners and guests | One Regency Ballroom section | 220 theatre, with the anteroom for interviews |
| A large launch or an announcement within a conference | The full Regency Ballroom | 660 theatre, with the control room for a full AV set |
How we run it here
A press conference at Hyatt Regency Kolkata, step by step.
- 01
Brief and hall
The news, the guest count and the result you need decide the room: Sapphire or Topaz for a briefing, a Regency Ballroom section for a launch.
- 02
Date and hold
We check the hall and date with the hotel's events team before invitations go out, and confirm the set-up, plate count and timings in writing.
- 03
Set and recce
Backdrop, speaker table, screen, sound and handheld mics for questions, with camera positions and power for crews checked on a recce.
- 04
Media
Media list built by beat and language, invitations in English and Bengali, follow-up calls to every desk, attendance tracked and shared with you.
- 05
The day and after
Media desk at the door, a moderated Q&A, one-to-one interviews, and the release with photos on every desk the same day.
Planning notes
What makes a press conference here go well.
Give reporters the journey
For desks in central Kolkata, Salt Lake is a cross-town trip. We usually advise a start between late morning and early afternoon, and say so in the invitation.
Invite the right beats
Technology, business and city desks first, with Bengali dailies where the news touches jobs or services in the city.
Use the anteroom
One-to-one interviews outside the main room keep the Q&A clean for cameras.
Demo with a plan
If the news is a product or a platform, set a demo table where photographers can shoot it with the spokesperson.
Parking notes
Free parking goes in the invitation, with the entrance to use, for crews with equipment.
Same-day release
Release and photos go to every desk within hours, including those who could not make the journey.
Compare venues
Other venues in Kolkata.
FAQ
Hyatt Regency press conference questions
Which hall at Hyatt Regency Kolkata suits a press conference?
For most press conferences, one section of the Regency Ballroom, which Hyatt lists at about 200 sq m with theatre seating for 220. For a smaller briefing, Sapphire or Topaz seat 60 theatre style each, or 120 when combined.
Where is Hyatt Regency Kolkata?
At JA-1, Sector III, Salt Lake City, Kolkata 700098, close to Sector V and about 11 km from the airport.
Is there parking at Hyatt Regency Kolkata?
Hyatt lists free parking, with both valet and self parking, which helps television crews arriving with equipment.
Does the Regency Ballroom have AV?
Hyatt says the Regency Ballroom has a professional control room for the event's audio-visual. We still check the screen, sound and mics for questions on a recce, and add equipment where the set needs it.
How is a press conference at Hyatt Regency Kolkata priced?
Venue hire and F&B by plate count quoted on your brief. The media work is quoted on its own line. See the press conference cost guide.
Start a campaign
Have a story worth telling?
Share the announcement, the audience and the outlets you want. We reply with the right route, the expected coverage and a quote, usually within one working day.
Contact
You have a story.
We can help it travel.
Tell us what you are announcing and who should hear it. We will come back with the right route and a scope.
CompanyIndian PR Distribution (IPRD)®
A brand of Crepo Media
A brand of Crepo Media
Address5th Floor, RDB Boulevard, GP Block, Sector V, Salt Lake,
Kolkata, West Bengal 700091, India
Kolkata, West Bengal 700091, India
Phone+91 91471 03415 (calls and WhatsApp)
+91 91471 03416 (calls)
+91 91471 03416 (calls)
Email[email protected]
HoursMonday to Saturday, 10:00 to 18:00 IST
